Architecture, Engineering & Construction
Project Email Management for AEC Teams
Capture, organize, and manage project communications—and the documents that come with them—in Microsoft 365 to reduce risk, delays, and disputes.
Where AEC Projects Break Down: Email, Documents, and Project Communication
In Architecture, Engineering and Construction (AEC), email isn’t just communication—it’s project documentation, legal evidence, and a record of decisions.
But without structure, it creates risk. Common challenges include:
- Critical project decisions are buried in email threads
Scope changes, approvals, and instructions are often difficult to track or retrieve. - Attachments and drawings are disconnected from project records
Files received via email are saved inconsistently, leading to incomplete or outdated information. - Project communication is fragmented across teams and stakeholders
Architects, engineers, contractors, and clients all operate in separate inboxes and systems. - Finding information takes too long
Teams spend hours searching for emails, attachments, and decisions instead of moving projects forward. - Poor documentation increases risk of disputes and rework
Missing or unclear records can lead to costly delays, errors, and legal challenges.
Bring Structure to Project Communication in Microsoft 365
Colligo helps AEC firms manage email as part of the project record—ensuring communications and attachments are captured, organized, and accessible.
- Capture project emails directly from Outlook
Ensure key communications are stored and shared across the project team. - Keep emails and attachments together
Maintain complete project records, including drawings, RFIs, and supporting documents. - Organize content by project, client, or job number
Create a clear, consistent structure across teams and locations. - Enable fast search across emails and documents
Find decisions, approvals, and communications in seconds. - Support audit trails and dispute resolution
Maintain a defensible record of who said what—and when. - Improve adoption with familiar tools
Work within Outlook and Microsoft 365 without introducing new systems.
How AEC Teams Use Colligo in Practice
AEC organizations use Email Manager to support day-to-day project workflows:
- Project communication management
Capture and organize email correspondence across internal teams and external stakeholders. - RFI and submittal tracking
Ensure communications and attachments are stored and accessible alongside project records. - Drawing and document distribution
Manage the flow of plans and updates shared via email. - Dispute and claims support
Retrieve complete communication histories to support legal and contractual requirements. - Knowledge continuity across projects
Preserve project communication beyond individual inboxes and team members.
Trusted by AEC Firms to Improve Project Communication and Control
“Very transparent from user’s perspective and IT perspective… easy to use.”
Project Manager, IT
Large Construction & Engineering Company
“We love it, it’s the truth. It’s built on systems that are ready for indexed AI. So it’s really lovely.”
Manager, IT
Large Construction & Engineering Company
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Built for Project-Based Work in Microsoft 365
Colligo is designed to support the way AEC teams work—across projects, partners, and locations.
- Designed for Microsoft 365
- Supports project-based information management
- Improves visibility across teams and stakeholders
- Reduces risk tied to email and document control
