Manufacturing
Document and Email Management for Manufacturing Teams
Capture, control, and access production documents and email communications in Microsoft 365—so your teams always work from the right information.
Where Manufacturing Teams Lose Control of Documents and Communication
Manufacturing runs on documentation—from specifications and SOPs to quality records and supplier communications. But when information is fragmented, it creates real operational risk.
Common challenges include:
- Critical documents are scattered across systems and inboxes
Production documents, specifications, and communications live in SharePoint, shared drives, and email. - Attachments from email aren’t consistently captured
Supplier updates, drawings, and instructions received via email are saved inconsistently—or not at all. - Version control issues lead to costly errors
Teams work from outdated specifications or incorrect revisions, resulting in rework and delays. - Audit and compliance preparation is time-consuming
Locating document histories, approvals, and records can take hours or days. - Limited visibility across teams and locations
Engineering, production, quality, and suppliers often work with incomplete or disconnected information.
Bring Control and Consistency to Manufacturing Documents in Microsoft 365
Colligo helps manufacturing organizations manage documents and email together—ensuring information is captured, organized, and accessible across the business.
- Capture emails and attachments directly from Outlook
Ensure supplier communications, drawings, and updates are stored as part of the record. - Maintain a single source of truth in SharePoint
Centralize documents so teams always work from the latest approved version. - Apply consistent classification and metadata
Organize documents by product, project, or process for easy retrieval. - Improve version control and document traceability
Reduce errors by ensuring the correct document version is always used. - Support audit readiness and compliance requirements
Quickly access document histories, approvals, and supporting communications. - Enable access across locations—even offline when needed
Ensure plant and field teams can access critical documentation when it matters most.
How Manufacturing Teams Use Colligo in Practice
Manufacturing organizations use Email Manager to support key operational and compliance workflows:
- Production document control
Manage SOPs, work instructions, and quality documents with proper versioning. - Engineering and design collaboration
Capture and organize drawings, specifications, and updates shared via email. - Supplier and partner communication management
Store and track external communications alongside related documents. - Audit and quality management support
Retrieve complete records for ISO, regulatory, or internal audits. - Knowledge continuity across teams and plants
Preserve critical documentation beyond individual users and locations.
Trusted by Manufacturing Organizations to Improve Document Control
“Colligo’s easy-to-use interface allowed for swift training times and quick adoption.”
Infineum
“The two are inseparable in employees’ minds and the support Ovivo has received from Colligo has enabled us to learn as we go, evolving Colligo’s functionality to fit the needs of individual teams to create flexible systems that work for the project team, not Ovivo’s IT department.”
Michel Guenette
Vice President, Information Technologies, Ovivo
“Colligo helped us serve the needs of both people capturing emails and the people with whom those emails are being shared. The sales team now know how to save and categorize emails at a high level, and do tagging effectively with metadata. This is a modern and scalable approach to knowledge management, far better than old habits of layers and layers folders. And for people accessing those shared emails – now it’s easy to find what they seek with search that can draw upon metadata for fast, relevant search results.”
IT Solution Architect
Global Equipment Supplier
“People were used to creating Outlook folders, and then creating more folders within them, down and down. When you are getting thousands of emails, this gets even more complex. We needed an easy way to transfer emails and attachments to SharePoint that integrated with Outlook, Windows and Explorer.”
Michel Guenette
Vice President, Information Technologies, Ovivo
“From my point of view, Colligo simply makes SharePoint transparent to the user. The user can keep spending all their time in Outlook, feeding the SharePoint libraries and adding metadata without any effort. I don’t think you can properly use SharePoint without connecting it to Outlook.”
Jean-Francois Thibeault, P.Eng
Vice President, Major Projects, Ovivo
“Without Colligo it is unlikely we would have had the effective and complete data capture we needed to substantiate these claims. We would not have been able to make the data-driven case for cost recovery.”
Jean-Francois Thibeault, P.Eng
Vice President, Major Projects, Ovivo
Explore More Manufacturing Insights
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The True Cost of Non-Compliance
How implementing a stringent information management program can offset the staggering risks of non-compliance for a comparatively low cost
Built for Manufacturing Workflows in Microsoft 365
Colligo is designed to support the complexity of manufacturing operations—across teams, systems, and locations.
- Designed for Microsoft 365
- Supports document control and version management
- Connects email and document workflows
- Improves visibility across teams and suppliers
