Email and Document Management for Government

All public officials have accountability to protect their public records—including emails. These records must be retained as evidence of business activities, and to meet legislative, government, and departmental requirements. With the need for every individual employee to create, share, and store emails in accordance with these requirements, it is critical that agency administrators have an effective solution for email records management.

By extending the email and document management capabilities of SharePoint, Colligo Engage ensures that email records are appropriately managed, tagged, stored, and accessible for discovery. Employees can easily manage all SharePoint content from everyday applications like Microsoft Outlook and Windows Explorer, ensuring that critical content is easily moved from personal PSTs and filestores to SharePoint libraries.

Easy filing options and rich metadata support make it easy to store and locate email records in accordance with government policies, while federated Outlook/SharePoint search capabilities, and offline access ensure access to up-to-date information, driving collaboration and productivity.

For agencies requiring DoD 5015.02 compliance, the Colligo Engage email management tools are also available in GimmalSoft’s Compliance Suite for SharePoint, the only certified records management application built on SharePoint 2010.

Colligo Engage for Government

  • Increase collaboration and drive informed-decision making by ensuring up-to-date access to emails and documents
  • Simplify compliance with legislative, government, and departmental requirements for email records management
  • Ensure that documents, emails, and attachments remain accessible in the corporate records system in accordance with retention policies
  • Centrally administer agency-, role-, or user-specific access to SharePoint content
  • Easily classify email records at creation with standard and departmental-specific metadata
  • Easily migrate teams to SharePoint from Outlook mailboxes and Exchange Public Folders
  • Simplify maintenance and reduce costs by consolidating legacy systems
  • Drive adoption of SharePoint as your records management and archive system
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Colligo and SharePoint white papers on Government

On-Demand webinars

SharePoint 2016 | What’s New for ECM & Your Mobile Workforce
with Chris McNulty, Barry Jinks

Microsoft continues to push enterprise content management (ECM) forward into the modern world. Listen to Chris McNulty, Microsoft Senior Product Manager, as he gives a tour of all recent ECM investments in SharePoint 2016 and Office 365. Chris will showcase key capabilities to make content management easier and more manageable across your enterprise. Find out how to create intelligent and relevant experiences for information workers.

Chris is joined by Microsoft Gold Partner and Colligo CEO Barry Jinks, who will share strategies to balance mobile usability with information governance. Discover how document distribution and mobile metadata can empower a hyper productive workforce, while the new Microsoft Azure-based Colligo Console gives IT leaders control to govern data, ensure policy-based compliance, and achieve unparalleled visibility into mobile content activity.