All public officials have accountability to protect their public records—including emails. These records must be retained as evidence of business activities, and to meet legislative, government, and departmental requirements. With the need for every individual employee to create, share, and store emails in accordance with these requirements, it is critical that agency administrators have an effective solution for email records management.
By extending the email and document management capabilities of SharePoint, Colligo Engage ensures that email records are appropriately managed, tagged, stored, and accessible for discovery. Employees can easily manage all SharePoint content from everyday applications like Microsoft Outlook and Windows Explorer, ensuring that critical content is easily moved from personal PSTs and filestores to SharePoint libraries.
Easy filing options and rich metadata support make it easy to store and locate email records in accordance with government policies, while federated Outlook/SharePoint search capabilities, and offline access ensure access to up-to-date information, driving collaboration and productivity.
For agencies requiring DoD 5015.02 compliance, the Colligo Engage email management tools are also available in GimmalSoft’s Compliance Suite for SharePoint, the only certified records management application built on SharePoint 2010.