All public officials and government agencies have the accountability to protect their public records—including emails. These records must be retained and available for retrieval as evidence of business activities, and to meet legislative, government, and departmental requirements for transparency. With the need for every individual employee in government offices to create, share, and store emails in accordance with these government regulations, it is critical that agency administrators have effective email records management systems.
By extending the capabilities of SharePoint, Colligo’s email and document management solutions ensure that emails and electronic records are appropriately managed, tagged, stored, and accessible for discovery. Employees can easily capture email and documents from everyday applications like Microsoft Outlook and Windows Explorer, ensuring that critical content is easily moved from personal PSTs and filestores to SharePoint libraries.
Easy filing options and rich metadata support make it easy for personnel to store and locate email records in accordance with government policies. Federated Outlook/SharePoint search capabilities and offline access ensure access to up-to-date information, driving collaboration and productivity within government organizations.
