Colligo Blog: SharePoint User Adoption

The Need for Tools to Access SharePoint Content Offline

One of the open ended questions we asked in our survey was how respondents were using our offline SharePoint tools today. Below is a summary of some of the most common answers:

Who uses offline SharePoint tools?

  • Department and division managers: traveling to remote locations.
  • Sales people: when on the road or at a customer location.
  • All staff: to provide access to SharePoint when they are offline.
  • IT project managers: to take offline copies of IT project related sites for use when on client premises.
  • Engineering project managers: to be able to view content when working off site.
  • Consultants: to enable them to work in the field.
  • Analysts: to access the latest commodity information when they travel.
  • Frequent travelers to, and staff in, foreign countries.
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    Colligo SharePoint Survey Shows High Adoption Rate Among End Users in Large Organizations

    We asked our survey respondents to tell us how many employees worked in their organization. 38% had over 1000 employees, 31% between 100 and 1000 and 31% below 100. So the majority of Colligo for SharePoint users who responded to the survey are from larger organizations.

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    Offline SharePoint End User Survey

    <img class="alignleft" title="" src="" alt="" width="369" height="175" />Response has been strong since we launched Colligo Reader and Colligo Contributor in the spring of this year. Now that there is a critical mass of users of the Colligo for SharePoint products, we felt that it was time to survey our customers. We learned a lot about the nature of SharePoint deployments at their organizations, their plans for future upgrades, how they are using our products, how they like them and what features they will be looking for in the future.

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    Office 2007 features for taking SharePoint offline

    In his blog, “Adventures in home working”, Steve Richards pointed out that no one has really published a thorough matrix comparing the features and benefits of different approaches to taking SharePoint offline. As he says, Microsoft has some demos of office 2007, but they don’t go deep enough to really understand the strengths and weaknesses of the implementations.

    We’ve tried to do a bit of that here. So far, we’ve looked at Groove 2007 and Outlook 2007. Fine, but as our new marketing manager pointed out, I committed here to a summary of Outlook 2007 beta 2 and then a deep dive into Access 2007 and, as yet, haven’t done it. Rest assured that I’ve done the testing … I just haven’t posted the results to the blog yet. But, hey, it’s the summer so cut me some slack! (excuses, excuses). Anyway, in the next couple of weeks I’ll get to those posts.

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    The Colligo community is expanding / get ready for the next release

    I noticed this post by Alpesh Nakar at SharePointBlogs about his recent need to take SharePoint offline. He referred to Edwin Hakopian’s blog mentioning Colligo Reader and Colligo Contributor as a possible solution. I was pleased to see that after using it, Alpesh thought Colligo Reader was “…just great! Just what I needed!!!”. Thanks, Alpesh, for the feedback and thanks to Edwin for pointing it out in the first place.

    We’ve been really pleased with the overwhelming response to our offline SharePoint products since we launched in April/May. We’ve had thousands of downloads over the past few months and many positive comments from users.

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    Microsoft Worldwide Partner Conference

    I’m in Boston this week at the Worldwide partner conference. Lots of people here – the conference is jammed. There was an accident in one of the tunnels last night – apparently part of the roof fell on a car – so everything is delayed.

    Of course everyone at Microsoft is charged up. I just sat through a gold partner luncheon talk with Chris Caposella. Nice to see Microsoft putting so much emphasis on SharePoint.

    I just noticed a mention about our offline SharePoint products on a Olaf’s blog (in German). Thanks Olaf!

    I’ll post again if anything interesting comes up.


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    Groove 2007 Offline SharePoint Feature Review – Summary

    Back in April we started to look at the upcoming capabilities in Groove 2007 for taking SharePoint offline. We posted a second time on the feature walkthrough of beta 2 in early June and then completed the walkthrough later in the month. This is the final post, and summary, in the series on taking SharePoint offline with Groove 2007.

    Please bear in mind that I am the founder of Colligo Networks, a company engaged in developing offline collaboration software tools, so I am not a disinterested third party.

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    Collaborative Technologies Conference 2006

    Next week on Wednesday and Thursday, I have the pleasure of attending the Collaborative Technologies Conference in Boston. The program looks pretty interesting.

    Michael Sampson of Foldera invited me to join a couple of panel sessions. One, entitled “Collaborative Workspaces: A Raft of Tools” is being moderated by Lars Plougmann. The others on the panel are Oracle, IBM, Foldera and Vignette. It’s from 2:30pm – 3:30pm on Wednesday.

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    Microsoft Groove 2007 Beta 2 Offline SharePoint Feature Evaluation – Part 2

    This is the second post on my eval of Groove 2007 as an offline solution for SharePoint. The same caveats apply as part 1 of my review of Groove 2007 Beta 2.

    Manipulating files offline with the Groove 2007 SharePoint files tool

    The Groove files tool has an easy to use interface. Right clicking on a file revealed a number of functions I could perform such as opening the file, checking it into and out of the server, editing it, saving it to the local hard drive, viewing properties etc. Files can be dragged and dropped to and from the desktop to the tool. The “Add Files” button enabled me to select files from the local file system and add them to the library, while “Save Files” is used to select files in the tool and save them to the local file system. When adding files to a library offline there is no way to fill in the metadata associated with a file and there appears to be no way to edit it using the properties dialog.

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    Microsoft Groove 2007 Beta 2 Offline SharePoint Feature Evaluation – Part 1

    Back in April I posted about the conflicting information on the web discussing the features in Groove 2007 for taking SharePoint offline. My intention was to post shortly afterward about my experiences with testing beta 1 of Groove 2007 to determine what was actually going to be released. In the interim, however, Microsoft released beta 2, so it makes sense to review the later version. As I stated before, the key question I am asking is: “Is Groove an offline client for SharePoint, meaning that it takes SharePoint site structure offline, or is it just for taking Sharepoint files offline and sharing them in a Groove workspace?”

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