Colligo Blog: SharePoint User Adoption

Version 2.1 Outlook Add-in

nullThe Colligo Contributor V2.1 Outlook Add-in provides access to SharePoint libraries through folders in Outlook 2003 or 2007. It allows users to upload email and other documents (including attachments to email) to SharePoint by simply dragging and dropping within outlook, and overall provides a user experience very similar to Exchange Public Folders. In addition, the setting of SharePoint content types and metadata at the time of drag/drop is fully supported.

To sync content to Outlook, navigate to the SharePoint Document Library or Folder and select “Connect to Outlook” from the “Actions” menu.

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Version 2.1 is Released!

Well, It’s finally out… Version 2.1 of Colligo Contributor and Colligo Reader. The press release explains the features in this new version pretty well. The big news is the extensive integration of SharePoint with Microsoft Outlook. Customers have been asking us for this for awhile and the response to the beta has been great!

We were speaking with Burton Group Analyst, Karen Hobert, last week and she agreed to put a quote into our press release that pretty well sums up the reason we did this:

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Small Business Has Offline SharePoint Issues, Too

Patrick Cook, the “Small Business Technology Guru” made an interesting post that brought the issues of offline SharePoint and the Colligo solution to the attention of his readers recently. With WSS 3.0 being shipped free as part of Small Business Server, SharePoint is gaining a big place in small business. However as this study shows, laptops now dominate in small business, which means they need an offline solution for SharePoint too.

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A Customer Speaks

In my previous post I looked at the increasing trend towards laptops and the problems that can cause for organizations of all sizes that are deploying SharePoint. I thought it might be interesting to hear this directly from a customer.

Here’s a quote from a case study on one of our customers, AAXICO, that sums up the reasons for deploying SharePoint, the problems of making it mobile and how Colligo can help:

In order to best serve its customers, AAXICO operates 11 offlices globally, with direct international sales teams. Disconnected from the Miami head office customer management application, international sales executives previously used Excel spreadsheets to track customer data. “Every Friday, each member of the global sales team would update their weekly report and send it to head office,” said Sergio Rodriguez, Global IT Manager at AAXICO. “This process was not only time consuming, but also prone to forgotten data and entry errors.”

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Interesting Stats on Laptops vs. Desktops

Small Business Technology Magazine published a great study last October on the use of laptops in small business. It showed that 51% of the survey respondents used laptops as their primary business tool (49% use desktops). The data was based on survey responses from 116 U.S. businesses with 100 or fewer employees.

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Under the Radar

Brent and Genese from Colligo will be presenting at the “Under the Radar: Why Office 2.0 Matters” conference at the Microsoft Campus in Mountain View, CA on March 23rd.

The conference organizers put up a blog and several of the companies that are presenting have contributed. They asked us a few tough questions – like who will win: Google or Microsoft? The answers are interesting.

Barry.

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Small Business Server MVPs Recognize Colligo for SharePoint

Bradley, the SBS (Small Business Server) “Diva” and MVP posted about Colligo for SharePoint in her blog. Apparently, she had heard about our products from Wayne Small of sbsfaq. Thanks to Wayne and Bradley for the mention.

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Google Apps vs. Microsoft

I just read a post by <a href="http://sitekreator.com/dealmaker3/team.html" target="_blank">Alison Murdock</a> on the <a href="http://www.undertheradarblog.com/wp_blog.html?fb_2042860_anch=2092400" target="_blank">Under the Radar blog</a>. Google's entry into the application software world is very interesting. However, as Alison points out, there's a big problem with applications that only work on the web – they can't be used when you are disconnected.

My experience is that most people just don't think of this. Unless, of course, they are mobile workers like accountants, consultants, sales people, project managers etc. etc. They are the ones that suffer when a new web application is installed in a company and no one thought about the offline scenarios. Of course, making applications work on and off the web is our business, so I'm keenly aware of this issue. And so are the hundreds of organizations that have purchased offline collaborations tools.

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Whitepaper on Choosing a Solution to Take SharePoint Offline

We’ve just published a whitepaper, called “Choosing the right offline SharePoint solution”. It looks at a couple of examples of different types of sites and outlines some of the factors that should be considered when developing a solution to take those sites offline. May be useful for getting some of the issues on the table during an evaluation of the alternatives.

Barry.

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Launch of Collaboration Success Advisors

Michael Sampson just announced the launch of his new business, Collaboration Success Advisors, Ltd. We first got to know Michael when he invited us to speak at the Collaborative Technologies Conference last year (now called Enterprise 2.0). Best of luck to you, Michael!

Oh, and by the way, many thanks for the mention of the launch of Colligo for SharePoint 2.0 in your blog!

Barry.

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