Colligo Blog: SharePoint

7 Ways to Get More from SharePoint #4 – Re-Examine How Business Gets Done

Here’s the latest in the guest series I’m doing here on 7 ways to get more from SharePoint. My last post was on designating a “go to” person for SharePoint.

When a group first forms, it has to make a decision how it will get its work done. This decision process is informed by the technology available to the group at the time, the previous ways that individuals in the group have carried out other similar work, among other factors. What happens over time, though, is that well-formed groups standardize on a particular way of doing things, and those approaches remain impervious to external shocks … the comings and goings of new people, the technology that is being used, etc. So if you install SharePoint and give it to a well-formed group, the most likely outcome is that the group will make the capabilities of SharePoint work in such a way as to support the work process they already have. Thus by default, while the technology has changed, the work practice has not, and has merely been transferred from one tool to a new tool. Is this progress? No.

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7 Ways to Get More from SharePoint #3 – Designate a “Go To” Person for SharePoint

This is the fourth post in the series I’m doing here on the OfflineSharePoint blog. The last post was on Embracing the “Seamless Teamwork” Approach.

With the SharePoint software installed, business value can start to flow as soon as you align the use of SharePoint with the technical capabilities that are available. This requires consultation with different business groups about how they get their work done today, and follow-on analysis of how and where work process can be improved. This type of analysis is not generally what IT is good at, so you need to find and designate someone (or multiple someones) to form the bridge between the SharePoint group in IT and the business groups wanting to use SharePoint. Let’s call them a “business process improvement analyst”, or for short, the “go to” person for SharePoint. And for your firm, there may already be such a group in existence—it’s time to co-opt their help with understanding what SharePoint can do to help improve business performance.

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7 Ways to Get More from SharePoint #2 – Embrace the Seamless Teamwork Approach

The next post in the series titled “7 Ways to Get more from Your SharePoint Deployment” discusses how to get more value from SharePoint by embracing an approach I call “Seamless Teamwork”. The last post dealt with gaining clarity around the business reasons for SharePoint.

Microsoft Press recently published my first book—Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways (see The point of the book was to show business people how they could embrace the out-of-the-box capabilities of SharePoint to support collaboration, and hopefully to make the case that SharePoint offers better technical capability to support everyday collaborative processes than current tools such as email and file attachments.

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7 Ways to Get More from SharePoint #1 – Be Clear on Business Reason for SharePoint

This is the second post in a series I'm doing here on 7 ways to get more from your SharePoint deployment. <a href="/blog/7-ways-to-get-more-from-sharepoint-introduction/">The first post</a> was an introduction to the series.

The first way to get more from your SharePoint deployment now is to be fully aware of why SharePoint is being used at your firm. What are the business outcomes that your senior managers are looking for? Or don’t they know about SharePoint? If IT has slipped SharePoint in without going through a process of understanding what the business needs from SharePoint, then you are working from a place of weakness. Be warned.

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7 Ways to Get More from SharePoint – Introduction

As Barry mentioned, I’m doing to do a series of posts over the next few weeks based on the material presented in the webinar I did with Colligo back in February titled “7 Ways to Get More From Your SharePoint Deployment. Now!”. I’m really pleased to have the opportunity to post here on the offlinesharepoint blog. Hope you find them interesting. If you have any comments or questions, please post them here or contact me directly at the coordinates on my contact page.

So, here we go. This first post is an introduction to set up the series.

The implementation of the technology of SharePoint signals the start of the race. Beyond the starting blocks is a set of twists and turns over the course of the race as you speed towards the finishing tape. How you handle the twists and turns determine whether you win the race or don’t. As with most races, there’s a supporting cast gunning for you to win, and a group of sponsors who have their reputation on the line.

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Guest Blogger – Michael Sampson

Some of you may have seen our webinar in February with Michael Sampson, author, blogger and SharePoint consultant. The webinar title was “7 Ways to Get More From Your SharePoint Deployment. Now!”. It was very, very well received by the audience of over 1,500. Michael delivered some very useful tips to help organizations leverage their investment in SharePoint. For those that missed it, there’s a replay of the webinar at the Colligo Resource Center.

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New Colligo Webinar – Tips and Tricks for Email Archiving with SharePoint (with Bob Mixon)

This is my We are really fortunate to have Bob Mixon, SharePoint MVP, and David Scott, Group Product Manager for SharePoint Solutions with Symantec, joining us for our next webinar on Wednesday, April 29th. This webinar will be packed with useful information about email archiving with SharePoint. As usual, we will maximize the content and minimize the sales pitch.

It’s absolutely free. You can register here. Hope you attend.

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Summary: Myths and Truths About Email Management with SharePoint

This is my sixth and last post in a guest series I’m doing here on “The Myths & Truths of Email Management with SharePoint.”. My last post was on SharePoint list scalability.

SharePoint is a great platform for managing email and attachments and has several advantages in the right scenarios. In addition to providing the capability to store, organize, and search for content, SharePoint enables email to become part of the content that is shared throughout the organization. This improves collaboration and content re-use. There are a number of alternatives for moving emails to SharePoint, including out-of-the box methods such as email-enabled lists, managed folders, and third party applications such as Colligo Contributor Add-In for Outlook. The key to success is building an architecture that is scalable, while making it easy for information workers to use.

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SharePoint for Collaboration: Business Impact Awards 2009

The Michael Sampson Company recently announced “The SharePoint for Collaboration: Business Impact Awards 2009 program”. As you may recall, Michael was the guest speaker at our last webinar titled “7 Ways To Get More From Your SharePoint Deployment Now”. Michael is also the author of “Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways” (Microsoft Press, 2009), a book that helps organizations envision how to support collaboration with SharePoint.

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Video: Information Rights Management Use With SharePoint And Office

More and more clients are discussing concerns around compliance and security that when you step back and think about it would more properly be addressed by a IRM solution. Here is an excellent video by Michael Gannotti explaining IRM for SharePoint and Office: .

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