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Colligo Blog: SharePoint

Answers to the Questions from the Webinar – "Tips and Tricks for Email Archiving with SharePoint"

Many thanks to all the attendees of our <a href="/blog/replay-of-bob-mixon-webinar-on-email-archiving/">recent webinar</a> for posing many good and challenging questions. My answers to the ones about Colligo are posted below. Please don't hesitate to comment or send me a message through the <a href="/company/contact/">contact form</a> here on offlinesharepoint.com.

<strong>Q) When something has been archived is it still available off-line in Colligo?</strong>

A) Yes, as long as you select “Make this list or library available offline” when you connect the library into Outlook.

<strong>Q) With Colligo, do you still need to manually enter metadata? Does Colligo work with Outlook 2003 without any limitations?</strong>

A) You only need to enter metadata if you decide to configure it that way. For example, you can also turn metadata prompting off completely by right clicking on the library or folder name in the breadcrumbs navigation and selecting “Default Metadata Values”. This can also be done programmatically (see <a href="http://support.colligo.com/Lists/Features/DispForm.aspx?ID=86&Source=http%3A%2F%2Fsupport%2Ecolligo%2Ecom%2FLists%2FFeatures%2FByFeatureGroup%2Easpx">Metadata Prompt</a>).

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Email Archiving Webinar Registrant Statistics

We ran a survey of registrants to the last webinar and I thought the results were interesting. Here’s a snapshot. About 40% were from organizations with over 1,000 employees. Sample size is about 1,700.

Question 1: SharePoint Usage

  • 4% – Not using SharePoint
  • 9% – Planning to deploy in 12 months
  • 4% – Planning to deploy in 24 months
  • 27% – Deployed in certain departments
  • 56% – Deployed enterprise wide
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Replay of Bob Mixon Webinar on Email Archiving

Yesterday’s webinar with MVP Bob Mixon, of Mixon Consulting, and David Scott of Symantec was a resounding success with almost 1,700 registrants. The title was “Tips and Trick for Email Archiving in SharePoint”.

You can now access the webinar resource center where you can get an on-demand replay of the webinar, download a whitepaper and get a trial of the Colligo Contributor Add-In for Outlook.

Check it out!

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7 Ways to Get More from SharePoint #4 – Re-Examine How Business Gets Done

Here’s the latest in the guest series I’m doing here on 7 ways to get more from SharePoint. My last post was on designating a “go to” person for SharePoint.

When a group first forms, it has to make a decision how it will get its work done. This decision process is informed by the technology available to the group at the time, the previous ways that individuals in the group have carried out other similar work, among other factors. What happens over time, though, is that well-formed groups standardize on a particular way of doing things, and those approaches remain impervious to external shocks … the comings and goings of new people, the technology that is being used, etc. So if you install SharePoint and give it to a well-formed group, the most likely outcome is that the group will make the capabilities of SharePoint work in such a way as to support the work process they already have. Thus by default, while the technology has changed, the work practice has not, and has merely been transferred from one tool to a new tool. Is this progress? No.

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7 Ways to Get More from SharePoint #3 – Designate a “Go To” Person for SharePoint

This is the fourth post in the series I’m doing here on the OfflineSharePoint blog. The last post was on Embracing the “Seamless Teamwork” Approach.

With the SharePoint software installed, business value can start to flow as soon as you align the use of SharePoint with the technical capabilities that are available. This requires consultation with different business groups about how they get their work done today, and follow-on analysis of how and where work process can be improved. This type of analysis is not generally what IT is good at, so you need to find and designate someone (or multiple someones) to form the bridge between the SharePoint group in IT and the business groups wanting to use SharePoint. Let’s call them a “business process improvement analyst”, or for short, the “go to” person for SharePoint. And for your firm, there may already be such a group in existence—it’s time to co-opt their help with understanding what SharePoint can do to help improve business performance.

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7 Ways to Get More from SharePoint #2 – Embrace the Seamless Teamwork Approach

The next post in the series titled “7 Ways to Get more from Your SharePoint Deployment” discusses how to get more value from SharePoint by embracing an approach I call “Seamless Teamwork”. The last post dealt with gaining clarity around the business reasons for SharePoint.

Microsoft Press recently published my first book—Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways (see www.seamlessteamwork.com). The point of the book was to show business people how they could embrace the out-of-the-box capabilities of SharePoint to support collaboration, and hopefully to make the case that SharePoint offers better technical capability to support everyday collaborative processes than current tools such as email and file attachments.

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7 Ways to Get More from SharePoint #1 – Be Clear on Business Reason for SharePoint

This is the second post in a series I'm doing here on 7 ways to get more from your SharePoint deployment. <a href="/blog/7-ways-to-get-more-from-sharepoint-introduction/">The first post</a> was an introduction to the series.

The first way to get more from your SharePoint deployment now is to be fully aware of why SharePoint is being used at your firm. What are the business outcomes that your senior managers are looking for? Or don’t they know about SharePoint? If IT has slipped SharePoint in without going through a process of understanding what the business needs from SharePoint, then you are working from a place of weakness. Be warned.

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7 Ways to Get More from SharePoint – Introduction

As Barry mentioned, I’m doing to do a series of posts over the next few weeks based on the material presented in the webinar I did with Colligo back in February titled “7 Ways to Get More From Your SharePoint Deployment. Now!”. I’m really pleased to have the opportunity to post here on the offlinesharepoint blog. Hope you find them interesting. If you have any comments or questions, please post them here or contact me directly at the coordinates on my contact page.

So, here we go. This first post is an introduction to set up the series.

The implementation of the technology of SharePoint signals the start of the race. Beyond the starting blocks is a set of twists and turns over the course of the race as you speed towards the finishing tape. How you handle the twists and turns determine whether you win the race or don’t. As with most races, there’s a supporting cast gunning for you to win, and a group of sponsors who have their reputation on the line.

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Guest Blogger – Michael Sampson

Some of you may have seen our webinar in February with Michael Sampson, author, blogger and SharePoint consultant. The webinar title was “7 Ways to Get More From Your SharePoint Deployment. Now!”. It was very, very well received by the audience of over 1,500. Michael delivered some very useful tips to help organizations leverage their investment in SharePoint. For those that missed it, there’s a replay of the webinar at the Colligo Resource Center.

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New Colligo Webinar – Tips and Tricks for Email Archiving with SharePoint (with Bob Mixon)

This is my We are really fortunate to have Bob Mixon, SharePoint MVP, and David Scott, Group Product Manager for SharePoint Solutions with Symantec, joining us for our next webinar on Wednesday, April 29th. This webinar will be packed with useful information about email archiving with SharePoint. As usual, we will maximize the content and minimize the sales pitch.

It’s absolutely free. You can register here. Hope you attend.

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