Study finds that achieving the right balance between information governance and user adoption is a major hurdle that organizations are struggling to overcome.
VANCOUVER, BRITISH COLUMBIA – August 3, 2016 – Long-time partners Colligo, the global leader in mobile and email content management solutions for the collaborative enterprise, and Gimmal, leading provider of information management software that transforms Microsoft SharePoint and Office 365 into a full enterprise content management system, announce their joint sponsorship of the AIIM Industry Watch Report “The Impact of SharePoint – 2016.” AIIM provides market research to an empowered community of leaders committed to information-driven innovation.
In the recent SharePoint Industry Watch survey, AIIM asked its community a variety of questions to get the information that IT professionals need to make an informed decision regarding SharePoint 2016. Colligo and Gimmal will be presenting the results together with AIIM at the upcoming live webinar, “SharePoint: Determine Your Next Move,” taking place Wednesday, August 17, at 2:00 pm Eastern. The live panel discussion will feature SharePoint experts – Bob Larrivee, AIIM Chief Analyst, Barry Jinks, Colligo CEO, and Mike Alsup, Gimmal Senior VP – who will share key highlights and 2016 trends for success within the changing SharePoint landscape. Registration is now open at www.aiim.org.
“We have partnered with Colligo on nearly 50 successful records and information management projects for customers ranging from top secret government agencies to Fortune 5000 enterprises,” shared Mike Alsup, Gimmal Senior VP. “These organizations have achieved the highest levels of governance and compliance without sacrificing user productivity. Based on our joint experience and the results of the latest AIIM study, we will share lessons learned and best practices to help all enterprises make their next move a big success!”
Study Reveals Some Surprising Trends in Email Management, Mobility and Governance
“The Impact of SharePoint – 2016” study found that many SharePoint projects struggle to meet expectations (26%) or have stalled (20%). When asked what has caused this failure, 66% cited the reason as “hard to use.” When asked what steps they are taking to get things back on track, 50% plan to update and enforce their Information Governance (IG) policies. Implementing easy to use information governance policies is clearly an important factor in successful SharePoint implementations.
Colligo and Gimmal have traditionally worked together on email compliance projects. The study revealed that the Outlook client is a popular method for users to access SharePoint content second only to VPN access. Despite that, 76% of respondents say they do not use SharePoint for email management, even though there is a lot of attention placed these days on the risks associated with content contained within email messages. This is a clear area for expansion.
With the increasing mobilization of the workforce, customers are now looking for partners to help govern information more effectively on mobile devices. The AIIM study found some interesting trends regarding the mobilization of SharePoint content:
- Despite the fact that employees are accessing information more often from home, field locations, or while traveling, 72% of AIIM survey respondents said there is no support for mobile device use with their SharePoint implementation;
- Nearly 40% agree that lack of mobile solutions for SharePoint has been frustrating for their users; and,
- The ability to ‘distribute documents in a controlled way’ was important or very important for 90% of survey respondents.
Bob Larrivee, AIIM Chief Analyst said, “less than 2% of respondents report that ‘taking advantage of improved mobile device capabilities’ is a primary driver for moving to SharePoint 2016. This is an area of great opportunity for organizations to maximize the return and value of their SharePoint systems by extending SharePoint capabilities and process engagement beyond corporate walls. Mobile device use will improve productivity and operational efficiency, enabling employees, partners and suppliers to interact on an everywhere, anytime basis.”
“The need to govern information on mobile devices is particularly critical in highly regulated industries where non-compliance can have costly ramifications,” explained Colligo CEO Barry Jinks. “Customers are now requiring the ability to centrally distribute and track mobile content. Together with Gimmal and AIIM, we will highlight some of the important trends and available solutions for email management and mobile document distribution in SharePoint 2016.”
Webinar – The Community Makes Sense of SharePoint Trends on August 17, 2016
Despite reporting challenges, AIIM confirmed a growing commitment within the community to invest in SharePoint for enterprise content management and document management. On Wednesday, August 17th, SharePoint professionals are invited to join Bob Larrivee, Mike Alsup, and Barry Jinks as they make sense of current trends and share insights on how organizations can succeed with SharePoint by:
- Extending its collaboration and content management functionalities
- Enhancing its broad enterprise information management and governance capabilities
- Preparing for their investment for the future
SharePoint: Determine Your Next Move
Date: Wednesday, August 17, 2016
Time: 2-3 pm EDT | 1-2 pm CDT | 12-1 pm MDT | 11 am – 12 pm PDT
7-8 pm British Time (GMT +1) | 8-9 pm Central Europe Time (GMT +2)
Colligo is a leading provider of mobile content management solutions for Microsoft SharePoint, Office 365 and OneDrive for Business. The company’s award-winning, unified suite is used by organizations every day for email management, document distribution, and mobile collaboration. Colligo is a Microsoft Gold Application Development Partner and Microsoft Silver Cloud Platform Partner, with Global 500 customers including four of the top five global oil and gas companies, EDF Energy, Bayer, Microsoft and the U.S. Department of Energy. The Colligo iOS app is consistently ranked as a Top-50 purchased iPad business app on the Apple App Store. For more information, please visit www.colligo.com.
To get Colligo Engage for FREE for up to 5 users per organization, signup at get.colligo.com.
Colligo Media Contact:
Gimmal delivers information management software that makes Microsoft SharePoint and Office 365 a true enterprise content management system. Gimmal’s award-winning solutions enable businesses to consistently govern and manage their content wherever it exists across the enterprise. Gimmal products are cloud-ready, easy to deploy, cost effective, and they are supported by a team of experts. For more information, visit gimmal.com for a tour of Gimmal products and services.
AIIM (www.aiim.org) AIIM is the global community of information professionals. We provide the education, research and certification that information professionals need to manage and share information assets in an era of mobile, social, cloud and big data.
AIIM Media Contact:
Bob Larrivee, Vice President and Chief Analyst
AIIM Market Intelligence