SharePoint implementations hosted partly or entirely in the cloud, especially with third-party add-ons, are an attractive option for organizations seeking to improve their collaboration platforms and their mobility. At the same time, it’s important to have great security for any enterprise platform, especially those with a mobile component, an article from SharePoint Pro notes.
It’s clear that in some applications, security and protection of information are critical. For example, many government contractors work with classified information, and health care companies deal with patient information that by law must be kept private. Almost every company has some proprietary information that it wouldn’t want getting into the hands of competitors.
As the article highlights, it’s important to make sure you’re thinking about a security model when implementing SharePoint. At the same time, don’t forget about the importance of supporting a mobile workforce. Just as you’re thinking about security on your server, you need to think about security on mobile devices.
This begins with taking a clear-eyed look at your current collaboration and security model. Too often, policies are put in place based on an interpretation of legal requirements, but without taking into account how people are actually using the systems available. Any security plan drafted must take into account how people will truly use the system and how it will help them do their jobs. You should be able to “enforce, measure and monitor” your security plan, the article explains. User training to address noncompliance is also vital.
At the same time, user engagement is also critical. After all, SharePoint is a collaborative tool. That’s why it’s important to provide a solution that securely supports workers without inhibiting them from accomplishing important tasks. A solution that’s too difficult to use due to extreme security measures could encourage users to skip the enterprise product and engage in “rogue IT,” using consumer tools with no company oversight. Of course, an enterprise system that ignores security altogether is also not a good solution.
Third-party apps can play a vital role in ensuring security both on-premises and in the cloud. A good mobile security strategy must protect information while ensuring that users remain productive. Third-party apps can help meet that delicate balance.
Source: SharePoint Pro, November 2013