Colligo Blog: SharePoint

7 Ways to Get More from SharePoint #1 – Be Clear on Business Reason for SharePoint

This is the second post in a series I'm doing here on 7 ways to get more from your SharePoint deployment. <a href="/blog/7-ways-to-get-more-from-sharepoint-introduction/">The first post</a> was an introduction to the series.

The first way to get more from your SharePoint deployment now is to be fully aware of why SharePoint is being used at your firm. What are the business outcomes that your senior managers are looking for? Or don’t they know about SharePoint? If IT has slipped SharePoint in without going through a process of understanding what the business needs from SharePoint, then you are working from a place of weakness. Be warned.

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7 Ways to Get More from SharePoint – Introduction

As Barry mentioned, I’m doing to do a series of posts over the next few weeks based on the material presented in the webinar I did with Colligo back in February titled “7 Ways to Get More From Your SharePoint Deployment. Now!”. I’m really pleased to have the opportunity to post here on the offlinesharepoint blog. Hope you find them interesting. If you have any comments or questions, please post them here or contact me directly at the coordinates on my contact page.

So, here we go. This first post is an introduction to set up the series.

The implementation of the technology of SharePoint signals the start of the race. Beyond the starting blocks is a set of twists and turns over the course of the race as you speed towards the finishing tape. How you handle the twists and turns determine whether you win the race or don’t. As with most races, there’s a supporting cast gunning for you to win, and a group of sponsors who have their reputation on the line.

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Guest Blogger – Michael Sampson

Some of you may have seen our webinar in February with Michael Sampson, author, blogger and SharePoint consultant. The webinar title was “7 Ways to Get More From Your SharePoint Deployment. Now!”. It was very, very well received by the audience of over 1,500. Michael delivered some very useful tips to help organizations leverage their investment in SharePoint. For those that missed it, there’s a replay of the webinar at the Colligo Resource Center.

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New Colligo Webinar – Tips and Tricks for Email Archiving with SharePoint (with Bob Mixon)

This is my We are really fortunate to have Bob Mixon, SharePoint MVP, and David Scott, Group Product Manager for SharePoint Solutions with Symantec, joining us for our next webinar on Wednesday, April 29th. This webinar will be packed with useful information about email archiving with SharePoint. As usual, we will maximize the content and minimize the sales pitch.

It’s absolutely free. You can register here. Hope you attend.

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Summary: Myths and Truths About Email Management with SharePoint

This is my sixth and last post in a guest series I’m doing here on “The Myths & Truths of Email Management with SharePoint.”. My last post was on SharePoint list scalability.

SharePoint is a great platform for managing email and attachments and has several advantages in the right scenarios. In addition to providing the capability to store, organize, and search for content, SharePoint enables email to become part of the content that is shared throughout the organization. This improves collaboration and content re-use. There are a number of alternatives for moving emails to SharePoint, including out-of-the box methods such as email-enabled lists, managed folders, and third party applications such as Colligo Contributor Add-In for Outlook. The key to success is building an architecture that is scalable, while making it easy for information workers to use.

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SharePoint for Collaboration: Business Impact Awards 2009

The Michael Sampson Company recently announced “The SharePoint for Collaboration: Business Impact Awards 2009 program”. As you may recall, Michael was the guest speaker at our last webinar titled “7 Ways To Get More From Your SharePoint Deployment Now”. Michael is also the author of “Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways” (Microsoft Press, 2009), a book that helps organizations envision how to support collaboration with SharePoint.

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Video: Information Rights Management Use With SharePoint And Office

More and more clients are discussing concerns around compliance and security that when you step back and think about it would more properly be addressed by a IRM solution. Here is an excellent video by Michael Gannotti explaining IRM for SharePoint and Office:

http://sharepoint.microsoft.com/blogs/mikeg/Lists/Posts/Post.aspx?List=1b3bbb8f%2D4b5a%2D4f72%2D94c4%2D94cb80bc3866&ID=1592 .

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Driving Adoption

Eric Schupps a SharePoint MVP from Binary Wave, and a Colligo partner, posted a good article how to drive SharePoint adoption:

http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=174 .

As a #4 for Eric’s list, I would add that companies should consider quality 3rd party products, such as Colligo, to improve the user experience. 😉

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IT at GM

First and foremost was the sheer number of applications: "Killeen said GM eliminated 300 applications in 2008, reducing its corporate total from 2,200 to 1,900. Back in 1996, when Szygenda took the reins at GM, the application total was a budget-busting 7,000. At that time, Szygenda has estimated, GM had the highest IT costs per vehicle in the auto industry." This staggering number of applications speaks to the sheer complexity of the industry. Many of my clients these days are trying to simplify their software stack. When you layer all the various aspects of support, upgrades, patches, and interdependecies into 7,000 applications you can only imagine the headaches. Additionally, I will feel better about CIO's not calling me back right away – after all they might have 1k's of other sales reps calling!

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Colligo Truth #5 – Colligo Contributor has a number of optimizations to improve content retrieval performance, and supports default metadata at the folder level.

As part of our continuing series on email management in SharePoint, I wanted to comment on Joel Oleson’s last post on storing all emails and attachments in a single document library. As he points out, SharePoint lists can exhibit performance problems when they are used to store large numbers of items. Since Colligo Contributor is a client-based solution for storing and displaying SharePoint lists, it can often improve list rendering performance for users.

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