Colligo Blog: SharePoint

Myth #4: Managed Folders linked to SharePoint lists will solve all archiving needs.

Happy New Year! This is my first post of 2009 on the Offline SharePoint blog and the fifth in a guest series I’m doing here on “The Myths & Truths of Email Management with SharePoint.”. My last post was on SharePoint email-enabled lists.

The subject of this post is Managed Folders. Managed Folders were introduced in Exchange 2007 to provide administrators with an easy way for users to archive email. Any Managed Folder can be configured such that all emails sent to it are routed to SharePoint. It’s an incredibly insightful feature and when implemented properly can reduce mailbox sizes, while capturing the intended emails and attachments. When not implemented properly, Managed Folders can be abused, causing SharePoint to become a dumping ground.

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Colligo Truth # 3 – Users can move emails and attachments, and their associated custom metadata and content types to SharePoint with a simple drag-and-drop. IT overhead is very low.

Happy New Year. We had a terrific 2008, thanks in part to the terrific growth of the SharePoint market. Let’s hope 2009 is even better. I came across an interesting article by Dan Holme (SharePoint MVP), where he collects some of the 2009 SharePoint predictions from fellow MOSS MVPs.

Meanwhile… we are continuing the series of posts on the “Myths and Truths of Email Management with SharePoint”. In his last post, Joel Oleson discussed some of the pifalls of using email enabled lists in SharePoint. I wanted to expand on that a little further.

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Myth #3: A SharePoint deployment isn’t complete until you turn on email-enabled lists

This is the fourth post in a guest series I’m doing here on Email Management in SharePoint. The third post was Myth #2.

Emailing a post to a blog … very cool or archiving an Exchange Discussion List to a SharePoint list … super cool … but be careful. Email-enabled self service lists can easily get out of control. Microsoft IT, which loves to use nearly every feature of SharePoint, decided against using email-enabled lists.

Email-enabled lists can be a significant IT resource drain. Without the proper planning and management, AD objects will be created with archiving and no lifecycle. Contact account naming standards are another reason. IT doesn’t want to see random contacts in AD.

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Myth #2: Public Folders are dead

This is the third post in a guest series I’m doing here on Email Management in SharePoint. The second post was Myth #1.

In early 2006, the Exchange Team at Microsoft outlined their thoughts about the future of Public Folders in a blog post titled “Exchange 12 and Public Folders.” It was intended to let customers know that Microsoft was de-emphasizing Public Folders for certain applications, but many misunderstood this to mean that Public Folders were dead.

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Colligo Truth #1: Colligo Contributor Add-In for Outlook improves the adoption of SharePoint and quality of metadata

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As Joel Oleson mentioned in his last post, it is really important to make an email management solution attractive to end users (to ensure it gets used), while providing a mechanism to set metadata (for search) and content type (for retention).

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Answers to Webinar Questions about Colligo Products

Well, our recent webinar, "<a href="/resources/webinars/">The Myths &amp; Truths of Email Management with SharePoint</a>.", with Joel Oleson, was a resounding success with almost 2100 registants. <a href="http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=132">As Joel pointed out on his blog</a>, this was the "Largest Global SharePoint Webinar/Webcast Ever!".

There were so many questions from the attendees that we couldn't get them answered during the allotted time. Joel was kind enough to <a href="http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=135">post the answers on his blog to the questions directed to him</a>. He also <a href="http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=137">posted a series of podcasts</a> on the material he presented during the webinar.

I pulled out the Colligo questions and I'm going to answer them here. Please let me know what you thought of the webinar. If you are interested in hearing a replay, you can get it <a href="/resources/webinars/" target="_blank">here</a>.

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Guest Blogger: Joel Oleson

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You may be aware that we just held a very successful Webinar, “The Myths & Truths of Email Management with SharePoint.”, with Joel Oleson. Joel is a well known Microsoft SharePoint Architect, consultant and speaker. He has a popular blog on SharePoint as well, appropriately called SharePointJoel.

Well, we’re pleased that Joel has agreed to do some guest blogging right here on OfflineSharePoint. Over the next few weeks, he will post a series based on the webinar. He’ll dispel the myths and reveal the truths about email management in SharePoint for you right here.

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Genèse Castonguay Wins Stevie Award For Women in Business

We were so happy to hear that our VP Marketing, Genèse Castonguay, took a Stevie at the gala award ceremony in New York on November 14th. The official award is “Best Canadian Executive”. She was up against a field of very accomplished executives, including a couple from companies that we personally know and respect a lot: Virginia Balcom of Strangeloop Networks and Nancy Knowlton of Smart Technologies. We are so proud of Genèse and all she accomplished in her 2-1/2 years at Colligo.

You can read more about Genèse’s award here.

Way to go, Genèse.

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Upcoming Webinar: The Myths & Truths of Email Management with SharePoint

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Join our good friend and guest speaker Joel Oleson, Microsoft SharePoint Architect, as he dispels the myths and reveals the truths about email management in SharePoiny

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Genèse Castonguay Named Finalist in Stevie® Awards For Women in Business

I was really pleased to hear that our VP marketing, Genèse Castonguay, was named as a finalist in the Best Canadian Executive category in the Stevie Awards for Women in Business this year. The Stevie’s are well known international business awards.

This recognition is very well deserved. Genèse is an integral part of the senior management team that has built our SharePoint business from a dream to a profitable powerhouse growing at well over 100% per year. Here’s a summary of her accomplishments:

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