Colligo Blog: Colligo Contributor

Colligo Truth #4 – If you need to route emails and attachments to SharePoint, Colligo Contributor Add-In for Outlook can offer the capabilities of Managed Folders without the administrative overhead.

Happy Valentines Day! In our continuing series on email management in SharePoint, I wanted to expand on Joel Oleson’s last post on Managed Folders. Here I will present an alternative to Managed Folders that let’s you store emails directly in SharePoint – Colligo Contributor Add-In for Outlook.

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Colligo Truth # 3 – Users can move emails and attachments, and their associated custom metadata and content types to SharePoint with a simple drag-and-drop. IT overhead is very low.

Happy New Year. We had a terrific 2008, thanks in part to the terrific growth of the SharePoint market. Let’s hope 2009 is even better. I came across an interesting article by Dan Holme (SharePoint MVP), where he collects some of the 2009 SharePoint predictions from fellow MOSS MVPs.

Meanwhile… we are continuing the series of posts on the “Myths and Truths of Email Management with SharePoint”. In his last post, Joel Oleson discussed some of the pifalls of using email enabled lists in SharePoint. I wanted to expand on that a little further.

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Colligo Truth # 2 – Contributor Add-In for Outlook coupled with SharePoint can provide the functionality of Public Folders without the drawbacks

Joel Oleson discussed some of the advantages and disadvantages of Exchange Public Folders in his last post. Like Public Folders, Colligo Contributor Add-In for Outlook provides a convenient method for linking SharePoint document libraries and lists into Outlook folders. Unlike Public Folders, the addition of shared folders to mailboxes does not necessitate IT involvement. They can be added by end users themselves, based on existing user permissions set in SharePoint. Optionally, IT administrators can push out a configuration file to the clients that automatically links a set of SharePoint document libraries and folders to Outlook without user intervention. This file can also be used to manage a number of configuration options, including default metadata for individual folders.

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Myth #1: Mailbox folders are a great place to store and organize emails and attachments

This is the second post in a guest series I’m doing here on Email Management in SharePoint. The first post was an introduction.

It’s very common for people to think, “I need access to an important document so I’ll email it to myself and then I’ll have it offline in my PST folder.” While this may provide value to a single user, it conflicts with the goals of enterprises that are trying to make content reusable. When important files are stored on individual user desktops or laptops in personal PST files, the information becomes an island that no one else can access.

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Colligo Contributor Version 3.0 Released

It was brought to my attention that I did not do a posting on the release of our Version 3.0 product line in March… Shame on me! It was actually a really big event and I forgot completely to put it in the blog. So for those of you that haven’t see it, here’s the scoop on Version 3.0. There’s a link at the bottom so you can request a trial for yourself.

Contributor Version 3.0 Just Released

Colligo Contributor™ is now a product line with Version 3.0! Contributor Client is a rich desktop application that provides a consistent SharePoint experience online and offline for mobile professionals. Contributor Add-In for Outlook® offers deep integration between SharePoint and Outlook interfaces, enabling email and document drag-and-drop for information workers. Colligo Contributor Pro includes both these interfaces to boost productivity, improve content management, and increase the number of documents and emails stored in SharePoint. Contributor SDK supports the development of custom clients for SharePoint.

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Strong Demand Continues for SharePoint Clients

On Wednesday, Colligo reported an 86% increase in revenues in Q3 2007 over Q3 2006. The main driver continues to be Colligo Contributor for SharePoint, sales of which have increased over 3000% year to date over 2006. We did a bit analysis and it looks like Contributor is now used by over 400 companies. Wheh, this is growing faster than we thought.

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View the Latest Webinar and Case Study

On October 23rd, in conjunction with Windows IT Pro and Office & SharePoint Pro, we held an online webinar called “from Portals to Offline Knowledge Management – a Crowe Chizek Case Study”. This event was extremely well attended with almost 800 registrants. It highlighted how Crowe Chizek and Company LLC, one of the top 10 U.S. accounting firms, has deployed SharePoint for multiple business applications, while providing their mobile professionals with a consistent user experience both online and offline using Colligo Contributor.

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Osterman Report on End User Issues with Messaging Systems

I just received an Osterman Research report on end user issues with messaging (i.e. Email / IM) systems. This report entitled “Results of an End-User Survey on Messaging Issues”, was published in June 2007 and summarized the responses of 309 end users. We drew some interesting conclusions from it for the integration of SharePoint and Outlook. These are summarized below.

Mailbox management is costly for organizations. End users surveyed receive 100 emails per day on average. In a typical week, they spend 60 minutes managing their mailbox, which includes deleting emails and putting content into folders to stay under mailbox-size limits. When multiplied across an entire organization, this can amount to millions of dollars a year, so it’s important to streamline to process as much as possible. To illustrate: for a company with 10,000 employees on email, at an average of $30 per hour, email management can cost the corporation $15,000,000 per year, not including the IT costs in setting up server solutions like Exchange managed folders. Colligo Contributor can help to reduce these costs because it makes email management in SharePoint easy to use and easy to deploy.

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Redmond Magazine Recognizes Colligo Contributor

I just got my June edition paper copy of Redmond Magazine and noticed a nice mention of Colligo on page 12 in Executive Editor Lafe Low’s “The Low Down” column. I subsequently found it on the web.

I’m pleased that he recognized the power of the Outlook integration that Colligo Contributor 2.1 brings to SharePoint users.

Barry.

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Colligo Webinar is Up

A couple of posts back I mentioned we were doing a webinar with Bob Mixon at the end of May. We were pretty pleased with the turnout. Congrats to Genese from Colligo and to the MSD2D team. Also, many thanks to Bob for all his help. It should be interesting for anyone that’s looking to use SharePoint for email management.

If you’d like to view the 45 min. webinar “10 Things to Consider When Integrating Outlook and SharePoint”, please fill out the webform and you’ll get a link immediately.

Barry.

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