Last week we released version 2.2 of Colligo Contributor. It has a bunch of new features, including:

• Check In / Check Out Support – Version 2.2 features basic support for Check Out and Check In through the Contributor UI.
• User Configuration– The new Options Panel allows users to set the following preferences:
  • metadata prompting,
  • storage location,
  • and synchronization.
• View-level Selection – Users can now select content for synchronization based on a specific view (for example, “My Documents” view or “Draft Documents” view).
• Customizable Email Filenames – The file name for emails added to a document library from an Outlook folder is now based on: Sender, Sent Date-Time, and Subject.
• Save As – A document opened from Contributor can be “saved as” a new document in the Contributor offline cache.

Here are a few other resources you can use to learn more about this release:

• View Outlook Add-in Screencast (5 minutes to view)
• View Desktop Client Screencast (10 minutes to view)
• QuickStart Guide (PDF, 700 KB)

The View Level selection (or “sync on view”) feature is a terrific new capability that allows users to select a list of content for sync which can change dynamically depending on how the view is defined. For example, let’s suppose a project manager frequently travels and wants to be sure that they have all pending documents from a specific project available offline so they can edit and approve them while traveling. They would first create a view on the SharePoint site called, say, “project X pending”. When creating the view, filters would be set to select documents with metadata values that equal “Project X” and “Pending” as shown in the following screenshot:

To ensure that the project manager has these documents at all times, they simply select the sync filter button beside the view selector in Contributor, then choose the “project x pending” view as shown here:

Now, whenever a new document that meets these filters is uploaded or modified in the document library, it will be automatically included in the view and, hence, synchronized to Colligo Contributor during the next sync cycle. Likewise, documents that no longer meet the criteria (for example documents that are moved from “pending” to “approved”) will not continue to be sync’d.

I think 2.2 is a pretty cool advance. Let me know what you think. You can request a trial here.

Barry.

Tagged as: SharePoint